The only data transmission in this scenario is between Kalix and your Mac calendar, which is encrypted and HIPAA compliant. If you use Mac Calendar locally on one computer, HIPAA compliance depends on the security practices you maintain for your computer. For more information about this, click here. Hence you are required to enter a BAA with Microsoft. In that case, i.e., you share your calendar with others, your computer is not password protected, or you leave your computer open while you are away from your desk, HIPAA compliance is not maintained.Įlectronic data transmission occurs if you sync your Outlook calendar between two or more computers or you use Microsoft Outlook online (via Office 365). However, suppose you do not maintain adequate security measures on your computer. The only data transmission in this scenario is between Kalix and your Outlook calendar. If you use Outlook locally on one computer, HIPAA compliance depends on the security practices you maintain for your computer. Unfortunately, whether or not Kalix iCal sync with Outlook Calendar is HIPAA compliant is not as clear-cut. At the bottom of the Kalix calendar, under the section titled iCal Sync, tick 'Do not sync client names' to exclude client names from the calendar sync. As appointment type, location, and room number details are not classified as PHI, just excluding clients' names will ensure HIPAA compliance. Kalix excludes client names as part of the calendar sync, i.e., calendar entries include appointment type, location, and room number, but not clients' names. Clients' names are classified as Protected Health Information (PHI). If choosing to display clients' names as part of this functionality, HIPAA requirements apply. If you are using Kalix in the US, special consideration must be given when using this Calendar Syncing functionality. Calendar Syncing and HIPAA compliance (the US only)
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